Health and safety procedures at AWR Europe

The Royal College of Physicians, the home of the AWR Europe conference, has been awarded a 'We're Good to Go' certification which means that it has been recognised by the UK Government as a venue that can open safely.

Pre-book your Covid test
According to current UK Government guidance, those travelling to the UK from overseas will need to pre-book a lateral flow or PCR test, to take in the UK within 48 hours of arriving. You will not need to self-isolate whilst waiting for the results. For ease, we recommend that you take your 48 hour test in the airport just after you land. 
Click here to read current UK Government guidance.

Please pre-book your test using this link, and book it at the appropriate airport and terminal that you are landing at.

This link gives you access to a UK Government approved testing centre within the arrivals section of your airport terminal.

Please use voucher code: LEDC2021 to get our agreed group discount.

Once you have pre-booked your test, they will send you a confirmation number which you should use on your passenger locator form which you will need to complete upon arrival into the UK.

The AWR Europe team and staff at the RCP will put all the measures in place that are necessary to maintain a healthy environment for you during your visit.
The following measures will be in place according to current guidelines (please note these measures may change along with any future changes in guidelines)
  • You will be required to show either a valid vaccination pass/certificate OR proof of a negative test, taken within 48 hours of arriving at the conference
  • These passes will be checked at the entrance of the venue, so please have them ready to show upon entry to prevent delays
  • As you enter the building, a member of the venue staff will be carrying out temperature checks. Any guests presenting with a high temperature (37.8C or greater) will not be allowed past reception and will be asked to return home
  • A hygiene station will be located at the main entrance to the building, with additional stations positioned throughout the building
  • We will send you a badge by email which we will ask you to print and bring with you to present to the regsistation team
  • If you do not receive this badge by Monday 1 February 2022, please contact:
  • All conference team members will wear face coverings
  • The auditoria and other event spaces will have reduced capacity according to allow you to spread out
  • You will be asked to remain in your allocated seat/event space for the duration of the conference
  • Question and answer sessions and live polling will be facilitated via overhead microphones to prevent contamination of handheld microphones
  • You will be asked to wear a protective face mask or covering in communal spaces. You will be asked to bring your own
  • A one-way flow system will be in operation throughout the building to ensure physical distancing. Venue staff will be on hand to direct you as necessary, and floor markers and signposts will be in place to guide you safely around the building
  • You will be encouraged to use the stairs - lifts will only be operational for those with mobility issues
  • The cloakroom will be available for use and will be managed to avoid long queues. Floor markers will indicate safe queuing distances
  • Toilet facilities will be monitored to ensure that long queues don't form. Access may be limited at times in order to sanitise the facilities
  • AWR Europe will have its own separate catering spaces where the team of highly trained catering staff will be positioned behind screens to serve you
  • We may decide to stagger lunch and refreshment breaks to ensure physical distancing
  • Beverage stations will be self-service. Sanitiser wipes will be provided at these stations to facilitate immediate disinfection
  • Pedal bins or automatic bins will be available for disposable of food waste, and a separate drop off area will be in operation for used crockery, cutlery and glassware
  • Water coolers will be available throughout the building with disposable cups. Single-use bottled water will also be available
  • The building will have undergone a through deep clean prior to reopening
  • A full and thorough clean of each space will be carried out prior to the conference
  • The cleaning team will have a continued presence throughout the conference
  • The cleaning regime has been modified to ensure high touch points are sterilised and cleaned frequently (such as door handles, banisters, lift buttons)
  • Hand sanitiser stations will be positioned throughout the building
  • If you see something that requires attention, we encourage you to speak to a member of the team who will ensure appropriate action is taken